APN Meeting Room – optimisation of conference rooms

A good meeting starts with the APN Meeting Room.

Meeting with a contractor, presentation for the client, internal team meeting, training or recruitment interview … The APN Meeting Room helps our meeting organizers.

Fast and convenient online conference room booking and immediate confirmation.
Directly from Outlook – the application integrates with Office 365 and Microsoft Exchange.
Available from any device – laptop, tablet, phone and directly from the screen at the conference room.

With APN Meeting Room, booking meeting rooms is intuitive and very convenient. Such a simple operation as organizing a meeting room often provided various problems: duplicated reservations, prolonged previous meetings, unused rooms despite reservations, the need to rent a room outside while ours was empty …

Opinion of the company in which we implemented the APN Meeting Room (almost 200 employees, office occupying two floors, 7 conference rooms of various sizes).

Discover the functionalities of the APN Meeting Room

Always up-to-date and complete view of the availability of the rooms in the company – quick finding of the scheduled meeting or free time.
All information about rooms (for how many people, what equipment).
Intuitive booking in a few seconds and immediate confirmation.
Selection of additional options – ordering equipment, coffee service or full catering.
Possibility of individual settings – displaying or hiding information about meeting details.

Each room is equipped with its screen and a quick booking system 

A clear preview of the meetings planned in the room
Clear information about the room occupancy – the hours of scheduled meetings
Information about the topic and meeting organizer
If the room is just free, just use the quick booking function directly from the screen 

The main screen shows the current state of meetings in the rooms 

A quick look and find your meeting room
To be located in the most frequented places in the office – right next to the conference rooms, at the reception. 

Automation of the reservation process of conference rooms

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The user organizes a meeting - checks the availability of rooms

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Quick reservation of the selected room

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Catering module, additional orders

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Immediate confirmation

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A visible blockade of the room for our meeting

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How to implement APN Meeting Room in your company?

Exchange since 2010

System integration with Microsoft Exchange since 2010.

Windows Server or Azure

Implementation on Windows Server or Microsoft Azure.

meeting room booking system with outlook exchange

Exchange on-premises or online

It does not matter if you use Exchange on-premises or online – APN Meeting Room works in both situations.

Test the app

You can test the application on your infrastructure – see the demo version.

You can buy the APN Meeting Room app for the company’s own use.

Benefits for the company and employees

meeting room booking system with outlook exchange

Meeting the needs of employees

A convenient and modern tool for the company’s operations every day.
Eliminates wasted time searching, checking and booking as well as any changes.
Removing from unnecessary stress associated with the organization of sudden meetings.
Improves work and communication in a team – one “glance” and everything is known.
Supports the order and efficiency of conference rooms service.
Strengthens the company’s image in the eyes of guests.

Let’s combine your needs with our experience and passion for technology.

APN Promise logo
APN Promise

For over 25 years, we have been creating IT solutions for business based on the latest technologies. We help companies to go through the process of digital transformation, offering our consulting, implementation and support service as well as sharing knowledge by our educational programs.

Based on the experience gained and the daily work with companies from all sectors and industries, our team is committed to providing proven and useful IT solutions tailored to the needs of our clients.

In addition, we offer a number of services in the CSP model.

Meet our company

Questions about Meeting Room? Write to us!


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